Landlord & Tenant Notary Services
Whether you’re a landlord, tenant, property manager, real estate investor, or housing professional, JJLBS Remote Closing Services provides secure and professional Remote Online Notarization for a wide range of landlord-tenant documents. From lease agreements and settlement agreements to sworn affidavits, powers of attorney, and property management documents, we’re here to help ensure your important documents are executed accurately, efficiently, and in accordance with applicable law.
Located in Virginia and Certified to Perform Notarial Acts in All 50 States (where permitted by law).
Notarial Certificates for Download [both Word and PDF]
1. Acknowledgment (Most Common)
Purpose: Confirms that the signer personally appeared before the notary, was properly identified, and acknowledged signing the document voluntarily.
Common Landlord-Tenant Uses
- Settlement Agreements
- Lease Assignments
- Lease Termination Agreements
- Mutual Release Agreements
- Property Sale Affecting Existing Leases
- Easements
- Memoranda of Lease
- Commercial Lease Agreements (when requested)
- Security Deposit Agreements
- Payment Agreements
- Rent Deferral Agreements
- Installment Payment Plans
2. Jurat (Sworn Affidavit)
Purpose: The signer swears or affirms under oath that the statements contained in the document are true.
Common Uses
Landlords
- Affidavit of Non-Payment of Rent
- Affidavit of Service
- Affidavit of Lease Violations
- Affidavit of Damages
- Affidavit of Repairs
- Affidavit of Lost Lease
- Affidavit Supporting Collection Actions
Tenants
- Habitability Affidavit
- Affidavit of Rent Tender
- Affidavit of Notice
- Affidavit of Repairs Requested
- Affidavit of Property Condition
- Affidavit Regarding Security Deposit
- Affidavit Supporting Counterclaims
- Affidavit of Retaliatory Conduct
3. Oath or Affirmation
Frequently used when:
- Witnesses provide sworn testimony
- Depositions
- Administrative hearings
- Housing authority proceedings
- Arbitration
- Mediation
4. Certified Copies (Virginia)
Virginia notaries may certify eligible copies of original documents, subject to Virginia law.
Examples include:
- Lease Agreements
- Move-In Inspection Forms
- Move-Out Inspection Forms
- Payment Agreements
- Maintenance Logs
- Correspondence
- Business Records
- Notices
Certain records, such as court records or recorded land records, generally must be obtained from the official custodian rather than certified by a notary.
5. Landlord Business Documents
Many landlords operate through LLCs or corporations.
Common notarized documents include:
- LLC Operating Agreements
- Property Management Agreements
- Corporate Resolutions
- Powers of Attorney
- Real Estate Closing Documents
- Commercial Financing Documents
6. Property Management
Property managers frequently execute:
- Management Agreements
- Agency Agreements
- Authorization Forms
- Banking Documents
- Escrow Documents
Typically using an Acknowledgment.
7. Security Deposit Documents
Examples include:
- Security Deposit Settlement Agreements
- Payment Releases
- Refund Agreements
- Damage Settlement Agreements
Usually acknowledged before a notary.
8. Move-Out Agreements
Common examples:
- Early Termination Agreements
- Cash-for-Keys Agreements
- Surrender Agreements
- Possession Agreements
Typically require an Acknowledgment.
9. Maintenance & Repairs
When disputes arise:
- Contractor Affidavits
- Repair Affidavits
- Mold Inspection Affidavits
- Plumbing Reports
- Electrical Inspection Statements
- Insurance Affidavits
Usually completed using a Jurat.
10. Court & Litigation
Common notarized pleadings include:
- Verified Complaints
- Verified Answers
- Affidavits
- Sworn Declarations
- Verification Forms
- Witness Statements
- Discovery Affidavits
Most commonly use a Jurat because the signer is making sworn factual statements.
11. Eviction & Collection Matters
Examples include:
Landlord
- Affidavit of Amount Due
- Affidavit of Military Status (where applicable)
- Affidavit Supporting Default Judgment
- Affidavit of Service
Tenant
- Affidavit of Rent Payment
- Affidavit of Habitability
- Affidavit of Rent Tender
- Affidavit Supporting Setoff
- Affidavit of Damages
12. Mediation & Settlement
During mediation:
- Settlement Agreements
- Confidentiality Agreements
- Mutual Releases
- Payment Plans
Often executed using an Acknowledgment.
13. Estate Issues Affecting Tenancies
If a landlord or tenant dies:
- Executor Documents
- Trustee Documents
- Powers of Attorney
- Estate Affidavits
Commonly use:
- Trustee Acknowledgment
- Personal Representative Acknowledgment
- Attorney-in-Fact Acknowledgment
Common Tenant Documents That May Be Notarized
- Affidavit of Habitability
- Affidavit of Rent Tender
- Affidavit of Maintenance Requests
- Affidavit of Property Damage
- Affidavit of Security Deposit Dispute
- Power of Attorney
- Settlement Agreement
- Lease Termination Agreement
- Sworn Statements for Housing Agencies
Common Landlord Documents That May Be Notarized
- Property Management Agreements
- Settlement Agreements
- Commercial Lease Documents
- Affidavit of Non-Payment
- Affidavit of Repairs
- Affidavit of Service
- Corporate Resolutions
- Security Deposit Releases
- Payment Agreements
- Commercial Loan Documents
Most Common Notarial Acts in Landlord-Tenant Matters
| Notarial Act | Typical Use |
|---|---|
| Acknowledgment | Settlement agreements, lease assignments, lease terminations, payment plans, commercial lease documents, property management agreements |
| Jurat | Affidavits, verified pleadings, sworn declarations, habitability statements, maintenance disputes, rent-tender affidavits |
| Oath or Affirmation | Testimony, depositions, administrative hearings, mediations, arbitrations |
| Certified Copy (where authorized by Virginia law) | Eligible copies of leases, inspection reports, maintenance records, correspondence, business records, and other non-public records |
Opportunity for JJLBS Remote Closing Services
Landlord-tenant matters represent a specialized market where attorneys, property managers, landlords, tenants, mediators, and housing professionals may need reliable notarial services. In addition to traditional acknowledgments and jurats, your practice could support clients with:
- Remote Online Notarization of settlement and lease-related agreements.
- Sworn affidavits for housing disputes and litigation.
- Powers of attorney related to rental property management.
- Certified copies of eligible original documents under Virginia law.
- Commercial property management and real estate transaction documents.
JJLBS LLC Remote Closing and Notary Services 